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Privacy Policy

Effective Date: May 27, 2025

Central Physics and Dosimetry Services (CPDS), LLC (“CPDS,” “we,” “our,” or “us”) provides consulting services in radiation oncology and is committed to respecting and protecting your privacy. This Privacy Policy describes how we collect, use, and protect your information when you interact with our website or engage our services.

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  1. Information We Collect

    • We collect personal and business information to facilitate our professional services. This includes:

      • Name and contact information (email, phone)

      • Organization name and your role

      • Service inquiry details or project information

      • Communication preferences

    • We do not collect sensitive personal data such as payment card information, health records, or social security numbers through our website.

  2. How We Collect Information

    • We collect information when you:

      • Submit an inquiry via our website contact form or Google Forms

      • Contact us via email or phone

      • Subscribe to our updates or respond to communications

    • We use Google Forms for some service intake processes. Submissions are stored securely in our Google Workspace account in compliance with Google’s privacy and data security policies.

  3. Use of Your Information

    • We use your information to:

      • Respond to inquiries and provide quotes

      • Fulfill contracts and deliver consulting services

      • Communicate regarding service updates or coordination

      • Maintain internal business records and compliance

    • We may send service-related emails (e.g., scheduling, project updates) but do not send unsolicited marketing emails.

  4. Sharing of Information

    • We do not sell or rent your personal information. We may share your data only with:

      • Authorized CPDS staff or subcontractors under confidentiality agreements

      • Regulatory or legal authorities when required by law

      • Vendors or platforms (e.g., Google Forms, email providers) necessary to operate our services securely

  5. Data Security

    • We implement commercially reasonable technical and administrative safeguards to protect your data. However, no internet transmission is 100% secure, and you share information at your own risk.

  6. Your Rights (U.S. Residents)

    • Depending on your location, including California and other states with privacy laws, you may have rights to:

      • Request access to the personal data we hold about you

      • Request correction or deletion of your data

      • Opt out of data collection or restrict specific uses

    • To make such a request, contact us at yourCPDS@centralphys.com

      • We will not discriminate against you for exercising these rights.

  7. Cookies and Analytics

    • We do not currently use cookies or behavioral tracking tools on our website. If this changes, we will update this Privacy Policy and provide clear notice.

  8. Third-Party Links

    • Our site may link to external websites. We are not responsible for the content or privacy practices of those third-party sites. Please review their policies before submitting information.

  9. Children’s Privacy

    • Our website and services are not intended for children under 13. We do not knowingly collect data from minors.

  10. Changes to This Policy

    • We may update this Privacy Policy periodically to reflect legal changes or business practices. Updates will be posted on this page with an updated effective date.

  11. Contact Us

    • If you have questions about this Privacy Policy or your data, please contact:

CPDS, LLC

Email: yourCPDS@centralphys.com
Website: yourCPDS.com

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